What are the documents required for Sainik School Admission 2025? These documents play a crucial role in the admission process for both Class 6 and Class 9, so it’s important to have them ready. After the entrance exam, these documents play a key role in the final selection. Many parents often get confused because different states call the same certificate by different names. Don’t worry—we’ll keep it simple. In this blog, we’ll explain which documents are needed for Sainik School Admission, what they’re called in various states, and where you can get them. Below is the list of documents required for Sainik School Admission 2025.
1. Birth Certificate
Why it’s needed:
To prove your child’s date of birth it is one of the important documents. This is important because Sainik School has a strict age limit.
Accepted document:
Birth Certificate issued by the Municipal Corporation or Registrar of Births and Deaths.
Where to get it:
If you don’t have it already, visit your local municipal office or apply online (most states have an online portal for this).
2. Domicile Certificate / Residential Certificate
Now this one confuses many people because different states use different names for it.
Why it’s needed:
To show that your child belongs to the state from which you are applying. It is used to claim a seat under the Home State Quota.
Different names in different states:
- Uttar Pradesh: Domicile Certificate
- Maharashtra: Residence Certificate
- Rajasthan: Niwas Praman Patra
- West Bengal: Residential Certificate
- Tamil Nadu: Nativity Certificate
- Karnataka: Domicile Certificate or Caste and Income Certificate (combined)
- Bihar: Aawasiya Praman Patra
Where to get it:
- Usually issued by Tehsildar or District Magistrate office
- In some states, you can also apply online through state government portals
- You’ll need proof like ration card, voter ID, electricity bill, etc.
Domicile Certificate / Residential Certificate is most important Sainik School admission documents.
Want to know the Sainik School fees for 2025–2026? Click this link to check or Check This Video.
3. Caste Certificate (If applicable)
Why it’s needed:
For students applying under SC/ST/OBC categories. Needed to claim reservation benefits.
Where to get it:
Issued by Tehsildar, District Magistrate, or Social Welfare Office.
Some states provide this online too. You may need Aadhaar card, parent’s caste certificate, school ID, etc.
Note: Make sure the certificate is valid and issued by a competent authority. Self-declared caste proofs are not accepted.
4. Income Certificate (If applicable)
Why it’s needed:
For students applying under EWS (Economically Weaker Section) quota or fee concession.
Where to get it:
This can be obtained from the Tehsildar office or Revenue Department.
Documents like salary slip, income affidavit, or job card might be required.
5. Aadhaar Card
Why it’s needed:
To verify identity and for digital matching, Aadhaar Card is one of the most important Sainik School admission documents. Nowadays, Aadhaar is a must in most schools.
Where to get it:
If your child doesn’t have one, visit your nearest Aadhaar Seva Kendra. Carry birth certificate and parent’s Aadhaar for registration.
6. School Study Certificate
Why it’s needed:
To confirm your child’s current educational status and class.
What it should contain:
- Name of the school
- Class in which the student is studying
- Medium of instruction
- School seal and signature of headmaster/principal
Where to get it:
From your child’s current school.
7. Passport Size Photographs
Why it’s needed:
Used for forms, admit card, ID card etc.
Tip: Keep at least 8-10 recent passport size photos of your child (same photo used in application form).
8. Transfer Certificate (After Selection)
Why it’s needed:
After your child gets selected and you take admission in Sainik School, you will need to submit a Transfer Certificate (TC) from your current school.
Where to get it:
From the school your child is currently studying in. Ask them to prepare it after the final exams or once you receive the Sainik School admission confirmation.
9. Medical Certificate
Why it’s needed:
Sainik Schools are known for their strict medical fitness standards. Your child has to go through a medical exam after clearing the written test.
What happens in this test:
Height, weight, vision, ear-nose-throat, heart, and general fitness will be checked.
Who issues it:
It will be done by military or government-approved hospitals. You will be informed by Sainik School authorities after results.
Final Tips:
- Make two sets of photocopies of each document
- Keep originals handy during counselling and admission
- Double check the validity of certificates, especially domicile and income
- For online applications, scan and keep soft copies of documents ready
- Don’t wait till the last minute to apply for domicile or caste certificates. These take time.
Documents required for Sainik School Admission 2025 – FAQ’s
What are the main documents required for Sainik School Class 6 admission?
You will need the birth certificate, domicile/residential certificate, Aadhaar card, school study certificate, caste certificate (if applicable), and income certificate (if applying under EWS quota).
Is a domicile certificate the same as a residential certificate?
Yes, in most cases. Different states call it by different names like Nativity Certificate, Niwas Praman Patra, or Residential Certificate, but all serve the same purpose—to prove state residency.
Where can I get a domicile or residence certificate for my child?
You can get it from the Tehsildar Office, District Magistrate Office, or apply online through your state’s official portal. You may need to show documents like electricity bill, ration card, or voter ID.
What if my child doesn’t have a birth certificate?
You should visit your local municipal office or Registrar of Births and Deaths and apply for one. If the child was born at a hospital, you can also check with them for a record
My child belongs to SC category. Is caste certificate needed?
Yes, if you want to apply under reserved categories like SC, ST, or OBC, then a valid caste certificate issued by a competent authority is required.
Can I use my Aadhaar card instead of my child’s?
No, the Aadhaar card must be of the student applying for admission. You can visit an Aadhaar center to enroll your child if they don’t have one yet.
What is a study certificate? Where can I get it?
A study certificate is a letter from your child’s school confirming that they are currently studying in Class 5. You can request this from the school’s office or principal.
Is the income certificate is a compulsory Sainik School admission documents?
Only if you are applying under the EWS category or requesting a fee concession. Otherwise, it is not mandatory.
Are all these Sainik School admission documents needed at the time of the entrance exam?
No. Usually, these documents are verified after your child passes the entrance exam, during the admission or counseling process. But keep them ready in advance to avoid last-minute issues.
Can I submit photocopies of the Sainik School admission documents?
You’ll usually need to show original documents for verification and submit self-attested photocopies. Some schools may also ask for notarized copies. It’s better to check with the specific Sainik School once your child is selected.
We hope this blog helped clear your doubts. Every year, many students miss out on admission just because of incomplete documents. Don’t let that happen to your child. Start collecting these papers early and stay ahead.
Let us know in comments if your state uses any other name for these documents. Also, if you can download a free printable checklist of all required Sainik School admission documents here!
Good luck to all future cadets and proud parents!
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